Productiv
Duplicate App Detection
Productiv's new AI-powered Duplicate App feature gives you immediate visibility into what your applications actually do, where they overlap, and how to make strategic consolidation decisions that benefit both your budget and your users.
Decision frameworks: three paths to portfolio excellence
Whether you have 15 minutes or 3 hours, you can start realizing immediate value from Productiv's Duplicate App feature. Select your implementation approach and begin your journey to a more efficient, cost-effective application ecosystem today.
App Discovery & Capabilities
Rapid Diagnostic
Decode Your App Mystery (15 Mins)
Do you have applications in your portfolio that no one can explain? Our Rapid Diagnostic helps you quickly understand what each application actually does, using AI to decode its core capabilities.
- Implementation Steps:
- Review the “Discovered Apps” View
- Find an application that’s been discovered and then access the AI-generated application descriptions
- Understanding the capability breakdown
- Navigating between related applications
- Measurable Outcomes:
- Number of previously unknown applications now classified
- Discovered apps reduced
- Stakeholder feedback on clarity of application purpose
- Usage of capability data in renewal discussions
Finding Functional Overlap
Targeted Assessment
Spot the Duplicates (1 Hour)
Implementation Steps:
- Check upcoming renewals
- Add in the ‘Capabilities’ column to the contracts view and filter for any of following application categories, which we frequently see overlap:
Common Application Types with Frequent Overlap:- Project Management
- Design & Whiteboarding
- Document Collaboration
- Communication
- File Storage
- Review the capabilities to find applications with similar functionality that exist in your application portfolio
- Run a side-by-side comparison to determine if the existing tool in the tech stack meets the needs of your team or if the renewing app provides better functionality, efficiency, or cost savings.
- Document your findings in the renewal or non-renewal justification for stakeholder discussions.
- If retiring the app or reducing functionality, ensure that you highlight the cost savings at renewal to see accurate data reflected on your renewal report.
Measurable Outcomes:
- Establish a current state benchmark: For a specific app capability, take note of the number of applications that currently overlap.
- Number of overlapping applications identified
- Potential consolidation opportunities flagged
- Estimated potential savings from consolidation (Renewal Report)
Go the Extra Mile
Strategic Transformation
Eliminate App Redundancy with Data-Driven Decisions (2-3 Hours)
Implementation Steps:
- Follow steps above to identify overlapping functionality in apps coming up for renewal
- Identify 2-3 applications to potentially consolidate (ie, Miro and Figjam)
- Gather Qualitative Data - Survey users on application sentiment
- Create a new survey from the “Gather feedback on an application” Template
- Ask users their sentiment around other applications as well. What’s their experience with that tool, are there other tools they would consider using?
- Determine the correct audience for your survey - provisioned users of each application or users that have access to both. Use the Compare Apps feature to determine which users have access to both applications.
- Review survey responses, leveraging Sidekick summaries to synthesize large datasets.
- Review Quantitative Data -
- Review current contract - TCV
- Check current utilization via SSO or Engagement Data
- Determine consolidation decisions and communicate rationalization plans to the broader team.
- Document cost savings in renewal to view accurate cost savings data on the Renewal Report.
Workflow Steps:
- Selecting apps for comparison
- Reviewing capability overlap percentage
- Analyzing department/team adoption patterns
- Exporting comparison data for stakeholder review
Measurable Outcomes:
- Number of surveys conducted
- Number of applications retired based on comparison and survey data
- Stakeholder alignment on app rationalization
- Cost savings based on comparison and survey data
Discover, compare, and optimize
Beyond Simple SaaS Management
Productiv's duplicate app detection uses AI to show what your apps actually do, not just what they cost. Traditional tools track licenses. We reveal functional overlap and relationships between applications across your entire portfolio.